Margot Delacroix

Profile

Senior Event Coordinator with 8 years of experience producing corporate conferences, product launches, and nonprofit galas across the Southwest. Specializes in full-cycle event logistics, vendor contract negotiation, and cross-functional stakeholder management. Delivered a 340-attendee annual summit 12% under budget while achieving a 94% post-event satisfaction score.

Work Experience

Senior Event CoordinatorMar 2021 - Present

Vantage Collective, Austin, TX

Orchestrated 22 corporate events annually—ranging from 80-person executive retreats to 600-attendee product launches—reducing average per-head costs by 18% through renegotiated vendor agreements.
Built and managed a preferred-vendor network of 40+ suppliers, cutting sourcing time by 30% and establishing volume-discount contracts saving the company $74,000 over two fiscal years.
Led a 6-person logistics team for a 3-day technology summit, coordinating 14 breakout sessions, 3 keynote stages, and live-stream production that reached 2,100 remote viewers.

Event CoordinatorJun 2018 - Feb 2021

Harmon & Reed Hospitality Group, Dallas, TX

Planned and executed 35+ social and corporate events per year, including weddings, charity galas, and quarterly sales kickoffs with budgets ranging from $15,000 to $280,000.
Implemented Cvent for registration and attendee tracking, increasing on-site check-in speed by 45% and eliminating manual data-entry errors across 12 consecutive events.
Negotiated AV, catering, and venue contracts that reduced overall event spend by 22% without compromising client satisfaction ratings, which averaged 4.7 out of 5.

Events AssistantAug 2016 - May 2018

Blue Mesa Foundation, San Antonio, TX

Supported coordination of 8 annual fundraising events, including a 250-guest gala that raised $310,000—a 17% increase over the prior year's total.
Managed RSVP tracking, seating logistics, and day-of volunteer scheduling for events averaging 180 attendees, maintaining zero day-of cancellation incidents across 16 months.
Drafted post-event recap reports with attendance data, budget reconciliation, and sponsor ROI metrics, contributing to a 100% sponsor renewal rate for two consecutive cycles.

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