Mariela Voss

Profile

Senior Legal Secretary with 11 years of experience supporting litigation and corporate transactional practices at AmLaw 200 firms. Specializes in federal court e-filing, complex calendar management, and drafting correspondence across employment, commercial, and real estate matters. Reduced document turnaround time by 30% firm-wide by standardizing template libraries used by a six-attorney team.

Work Experience

Senior Legal SecretaryMar 2019 - Present

Hargrove & Pellman LLP, Houston, TX

Manage docketing and e-filing for 4 litigation attorneys across federal district and appellate courts, maintaining a zero-missed-deadline record across 200+ active matters.
Draft, proofread, and finalize pleadings, motions, discovery responses, and client correspondence averaging 60 documents per month with fewer than 2 revision cycles per document.
Onboarded and trained 3 junior legal secretaries on iManage DMS and firm billing protocols, cutting new-hire ramp-up time from 8 weeks to 5 weeks.

Legal SecretaryJun 2015 - Feb 2019

Castillo Brandt & Associates, Austin, TX

Supported a 3-attorney employment defense team, organizing deposition transcripts and exhibit binders for 12 trials and arbitrations over 4 years with no filing errors.
Processed attorney time entries and expense reports in Aderant Expert, recovering an average of $18,000 in previously unbilled time annually through audit reconciliations.
Coordinated scheduling for 150+ depositions per year, liaising with opposing counsel, court reporters, and expert witnesses across 6 states.

Legal SecretaryAug 2013 - May 2015

Meridian Title & Legal Services, San Antonio, TX

Prepared and recorded residential and commercial real estate closing documents for 40–60 transactions per month, achieving a 99.2% accuracy rate on recorded instruments.
Maintained client intake database of 1,200+ contacts in Clio, reducing duplicate file creation by 45% after implementing a standardized naming convention.
Assisted 2 attorneys with drafting lease agreements, deed transfers, and title commitment letters, shortening average closing prep time from 5 days to 3 days.

Profile

Work Experience

Education

Skills

Links