Danielle Okafor

Profile

Detail-oriented Senior Personal Assistant with 9 years supporting C-suite executives across financial services and tech. Specializes in complex calendar orchestration, international travel logistics, and confidential stakeholder communications. Reduced executive scheduling conflicts by 40% and cut travel costs 18% year-over-year through vendor renegotiation.

Work Experience

Senior Personal AssistantMar 2019 - Present

Ardent Capital Partners, Chicago, IL

Managed end-to-end calendar for two Managing Directors across 4 time zones, resolving an average of 12 scheduling conflicts per week and achieving a 40% reduction in double-bookings within the first quarter.
Coordinated 60+ domestic and international trips annually — including visa procurement, ground transport, and hotel contracts — cutting total travel spend by 18% ($74K) in FY 2022 through preferred-vendor agreements.
Drafted and edited board-level correspondence, investor briefing packets, and NDAs, reducing turnaround time from 48 hours to under 6 hours by building a reusable template library of 35 documents.

Executive Personal AssistantJun 2016 - Feb 2019

Northgate Technology Group, Evanston, IL

Supported the CEO and COO simultaneously, maintaining a shared task tracker in Asana that improved cross-executive project visibility and eliminated 3 recurring communication gaps identified in a staff audit.
Planned and executed 8 off-site leadership retreats per year (avg. 40 attendees), managing vendor contracts, AV logistics, and catering within budgets ranging from $15K to $80K with zero overruns.
Onboarded and trained 2 junior assistants, developing a 22-page SOP manual that cut new-hire ramp time from 6 weeks to 3 weeks.

Administrative AssistantAug 2014 - May 2016

Lakeview Medical Associates, Chicago, IL

Managed appointment scheduling for 6 physicians across 2 clinic locations, reducing patient no-show rate by 22% after implementing an SMS reminder workflow using a third-party scheduling platform.
Processed and reconciled monthly expense reports averaging $30K, achieving 100% on-time submission to accounting for 21 consecutive months.
Served as first point of contact for 80+ daily patient and vendor inquiries, maintaining a satisfaction score of 4.8/5.0 in quarterly front-desk surveys.

Skills

Microsoft 365 (Outlook, Teams, SharePoint) · Google Workspace · Asana & Trello project management · Concur expense & travel management · DocuSign & contract administration · Zoom & Webex executive conferencing · Notary Public — State of Illinois · Salesforce CRM (read/report access) · Discretion & confidentiality protocols

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